Increasing productivity in the businesses is one of the most important things. Too often businesses operate on different locations as different towns, countries and some big business operate on different continents. The internal business communication and information sharing between the people in the business is something that has a big impact on business productivity. Fast decision making, fast information sharing, fast controlling, knowing the realization of the most important projects or activities, allocation of the project tasks… All of these activities can be implemented through one system – intranet.
Wikipedia’s definition for intranet is:
a private network that use’s Internet protocols to securely share any part of an organization’s information or operational systems within that organization. The term is used in contrast to internet – a network between organizations – and instead refers to a network within an organization. Sometimes the term refers only to the organization’s internal website, but may be a more extensive part of the organization’s information technology infrastructure.
In this post, I want to obtain one tutorial how to set up Google’s sites as an intranet for small businesses.
1. If you don’t have Google Account create one.
2. Sign in to Google Sites with your Google Account.
3. Create Site – Click on Create Site Button
4. Fill the data on the page and click Create Site.
Because we want our site to be our business intranet solution, we choose the option: Only people I specify can view this site. Now the site for our business intranet platform is created and next that we must choose is what we will want to have as an option in our intranet. Let’s say that we want to have these options in our intranet:
- Blog with latest business information.
- Document sharing place or place as a storage for the files.
- Projects activities and realization.
There are too many possibilities about using Google’s sites as an intranet solution for the businesses, but I choose this three for these tutorial purposes.
5. Creating Page for Blog with latest Business Information
First Click on Create Page:
and fill the Name of the Page and choose Announcements because we want to create Blog with latest information. Click Create Page after filling the information.
Now we have a new page named as Blog with Latest Business Information that appear in the left sidebar. When we want to add some business information we must click on New Post to create new post with the latest information.
6. Creating Place for Document Sharing
We also go with creating a new page as in previous case and choose File Cabinet instead Announcement.
Now on the left sidebar we have a page named as Files and with a simple click Add File, we can upload different files.
7. Creating Page with Projects Activities and Realization
As in the first case we start with creating a page with clicking on Create Page and choose List as an option.
When we click Create Page the next windowwill look like following:
Here we have several options as the templates and one option to create our own list. I will choose Issue List as an option that will track our projects open issues. After clicking Use this template on the left sidebar we will have the page named Projects that we can use to track open issues. I would like to add another element in this list for tracking the open and closed project activities. Click on Customize the list and then will appear this window:
With this option, we can customize the data that we want to be included in our Project page.
8. Sharing Details
Now when we have included all that we want to be included in our intranet solution its time to choose people who will have access. All people who will have access must have Google account. Go to the right menu and click on More Actions and choose Share This Site.
Here you can invite people from your business as owners, collaborators or as viewers.
That’s all! Now you have an intranet for your business.
Popularity: 4% [?]
