Implementing business systems is one of the best things you can do for your company. They will give you many benefits only if you properly design them, apply them and not excessively emphasize the administrative function that can turn your company into a bureaucratic organization.
This is the second part of the series of posts related to business systems. The first part is about how you can implement business systems into your company. In this post, I will continue to talk about several benefits for entrepreneurs and small businesses when they perform a systematic approach to their companies.
What are the most important benefits for you and your company if you implement the systematic approach to designing and managing your business? With the right business systems:
1. Your Company Will Meet and Surpass All Customers Expectations
If you use the systematic approach, you will have a specific marketing system that will have a subsystem to watch the expectations and satisfaction of your customers. This subsystem will analyze, measure, compare and give you possibilities to make specific conclusions about what your customers want, and what they just don’t want but you are doing. In such a way, you will have constant information about things that will need to be improved and what is more important you will know how to improve them most properly.
2. Your Company Will Produce the Same Quality Results Every Time
This state in which you can repetitively produce the same and better results every time can be achieved only with business systems implemented in your company. Imagine what will happen if you don’t have a system that will make the structure of each activity and task for each of your staff members. All your staff members will work differently at each repetition of the job and because of that will also give entirely different results. Therefore, business systems should ensure quality in the realization of all activities each time with same or better quality than previous.
3. You Will Improve Employee’s Performance
Productivity is the work done for a specified period. If you complete the same job faster, the productivity will be higher. If any business activity is finished faster than last time your employees will become more and more productive. The productivity will also increase your employee’s performances. The goal of the system is to enable proper education and opportunities to all staff members to make them able to complete their work more efficiently and effectively.
4. Your Company Will Reduce Costs
If you don’t have repeat activities several times to finish them in the most quality way, you will dramatically cut costs due to fewer mistakes in your company. All your tasks must be done with the higher possible quality for the first time.
5. Your Company Will Become Organized Business
The only thing that can provide the quality of the organization in the company is business systems. Without adequate systems, it will be much harder for anyone to organize themselves. Because of that, they will have many difficulties to do their tasks in the way they need to do them.
6. Your Company Will Solve All Problems on a Consistent Basis
You are designing business systems in such a way so they bring feedback on a continuous basis. The feedback will send you signals about all possible problems that have occurred. Because of that, you can quickly solve them. Problem-solving process means change for your company, and change is an improvement. With business systems in place, you will have possibilities to continuous improvement your systems. In such a way, you will also improve your overall company.
7. Your Company Will Increase Profitability
Because of all previous benefits I have mentioned here, you will increase the profitability of your company. By improving business productivity and performance you will reduce your costs. But, it is not all. You will satisfy the expectations of your customers, delivering the same or better results every time. You will have a better internal organization and constant problem-solving process. So, you will simply increase the profitability of your company.
So, you need only to spend several hours in the next few weeks to set up a systematic approach. Then, just follow the rules, or better-said working procedures as a result of your newly created business systems and improve as you find possibilities for improvements. The benefits that you will quickly get are much higher regarding what you need to invest.