Gantt chart is a special type of bar chart which is used to represent various important correlations both managerial and academic. These charts simplify a complex progress situation with ease. In most of the projects mainly in construction ones, more than one activity prevails. All these activities make a real mess in the designing of the project. Then it becomes hard to estimate the time for each task; as a result, scheduling becomes difficult. In this critical situation, Gantt charts work as ultimate savior.
This chart has a duration in the horizontal axis and different tasks in the transverse axis. Then the jobs are plotted on the chart. As you can see each activity separately, it will be easy for you to estimate the total period of the project and also you can reschedule any of the activities smoothly. Thus the Gantt chart benefits you in a lot of ways. The advantages of using the Gantt chart in project management are:
1. Effective time management
The leading benefit of using Gantt chart in project scheduling is time management. All the eminent managers of this globe use this chart to manage multiple jobs perfectly. In any organization, the progress depends on the strong collaboration of every level employee.
So it is a matter of time that all of the creative minds of the company can share their thoughts over a problem. When a lot of works appear on the same deadline, the Gantt charts can assist the management team to work out to solve the problem. Thus one can work out which task must be finished first. Hence the time can be used effectively.
2. Resource handling
A company generally has two types of resources- human resources and physical resources. Separate resource management personnel are there to utilize the capital wisely. A balanced usage of resources can get the establishment of the best result.
This is not a facile task to comply with a Gantt chart will be an absolute help regarding this issue. If coupled along with a good project management software, a sequential combination of events can be tried in the Gantt chart to increase the productivity of the organization drastically.
In case you’re not aware which software would be a great fit to manage your team, here are the Top 10 Best Project Management Software that you can refer to.
3. Setting goals
Whenever a team is assigned to a task inside the firm, they have first to divide the project into several small parts so that the fragmented jobs can be allotted to various experts of the team. All these things can be done in the Gantt chart. You can plot the tasks concerning the stipulated duration in the chart. Thus it will be clear to you which job is the most important and which will take the maximum time to complete. According to that, the scheduling can be done by the team leader.
4. Clarity about project requirements
A specific project may have definite requirements to reach the goal. The demands of the project will be cleared out only after the complete scheduling of the project. It takes a considerable amount of effort and time to prepare the schedule manually. Rescheduling also becomes very difficult. So it will be effortless to know about the required resources after the preparation of the Gantt chart. Thus it can assist the leaders in the management of the project.
5. Managing different activities
A project has several separate tasks that may be dependent on one other. So the managers should know to start with which job would be the most effective so that the entire project gets a good pace. He can easily figure out the above issue using modern Gantt charts. These charts show the status of a particular activity concerning time- if any activity is running out of deadline; that can also be perceived from Gantt charts.
6. Effortless communication
In giant corporations, communication between the employees of distinct departments is not so trouble-free. It may be an upward or downward circulation- the working staff may be busy with other tasks. So Gantt charts are used to allow the employees to get a simple method of communication. All the required information about the project can be updated along with the obligatory directions in Gantt charts. So that the employees can be directed flawlessly and they may also place their queries in the portal.
7. Budget estimation
The cost estimation of a project is surely a very important task. The managers deploy the budget for a project after doing a lot of research on it. If you know about the perfect required duration of a project, you can get a clear idea about the expenditure. So it will be a great help to use Gantt chart for budget estimation of the projects.
8. Source of motivation
Gantt charts can be a good source of motivation for the workers of the company. Any update of the progress of the project is shown in Gantt charts. If any lagged assignment is shown on the chart, the employees will be motivated that they have to work hard to get it done. In this way, the Gantt chart can be the ultimate source of motivation in a corporation.
9. Information sharing
There is a lot of information to be shared at the time of the initialization of the project work. Hence all the members associated with the assignment have to know about the details of the task. But it is nearly impossible to convey every information updates to each personal. So it will be an intelligent step to use Gantt charts for uploading the details in the chart so that all the necessary info can be shared effortlessly.
10. Increased productivity in the team game
A good team with good coordination between the team members can decrease the headache of the administrator in various ways. In the Gantt chart, the progress of all the jobs is published publicly. Thus the members sometimes feel a competition between them, which indirectly results in a fantastic growth in the productivity of the company. Not only for teams, if you’re a freelancer earning money from home, you could also consider this ideology if you’re managing a team remotely.
These are some benefits that you can avail while using Gantt chart in project management. A digital Gantt chart is a useful tool for nurturing the growth of any organization. It will provide the company with a positive result surely.
