Being tasked with planning a company event can feel both like a blessing and a curse. The pressure to ensure that everything goes smoothly and the event goes off without a hitch is already mounting and while your mind might be filled with doubt, if you pull this off successfully, there’s no telling how much this moment will allow you to shine and prove to your peers and colleagues that you were the perfect choice for this daunting task.
Wondering how to ensure your event goes off without a hitch? Read on for 5 simple corporate event planning tips.
Invest in the right software
Believe it or not, you don’t have to rely on paper invitations, endless lists and administrative duties that will probably keep you up all night. If you want to streamline the entire process then consider investing in event planning software. Having this kind of software on your side means that all organisational aspects of your event are taken care of. From guest registrations to ticket sales, card payments, invoicing and even guest list management. In addition, you can advertise your event where required and make sure all the relevant people see it. It’s a worthy investment!
It’s never too early
Christmas party planning in July? When you’re the one in charge of the event, it makes perfect sense to get ahead as soon as possible. Planning way, way ahead allows you to foresee any potential issues and deal with them with time to spare, to consider every single aspect of the event and budget more accurately, it also reduces the inevitable level of stress you’re going to experience nearer the time. When you plan ahead, it puts you and your company at the very top of those predictably long waiting lists for caterers, venues and even entertainment. Don’t wait, get your foot in the door as soon as possible.
Never underestimate the power and the influence of a great venue. Maybe the entertainment fell a little flat and the numbers weren’t what you were expecting – but wasn’t the venue stunning? If your guests are happy with the venue, then they’re more likely to upload flattering images of their experience to social media which in turn can make your event go viral and the company look great. Start looking for one now.
Don’t be concerned about catering
It’s only natural to be worried about catering for a huge number of guests. Which is why putting your faith in a reliable and reputable catering company is your best course of action. Ensure they/you cater to any dietary requirements and let the catering company do the rest.
If your venue is a considerable drive away, or the parking facilities simply won’t accommodate your number of guests then consider putting on transport to collect and drop off guests at your event. Clients, guests and employees will be more likely to attend if they don’t have to worry about finding somewhere to park or having to appoint a designated driver.