How to Streamline Your Payroll Process

How to Streamline Your Payroll Process

An efficient payroll process is integral to the success of your company. Not having a proper payroll system in place can be disastrous for your employees and your business.

Most employees hasten to leave their jobs if the payroll process is lazy or does not work. Your employees work hard and are the lifeblood of your company, and if they are not paid when they expect, or are not paid as much as they are expecting, then trouble will most certainly be afoot. Streamlining your payroll process means that everybody is happy, and everybody is paid when they are meant to be paid. You must ensure your payroll process is as effective as possible.

Here are a few ways that you can streamline your payroll process and improve its overall efficiency.

Outsource Your Payroll

If you have a small business and cannot afford to employ full-time payroll personnel, then outsourcing may be the best option for you. The professionals from Zenefits, an outsourcing payroll company, say that payroll integration can be seamless and easy. Outsourcing your payroll is a brilliant way to improve your business overall efficiency and reduce unnecessary overhead costs that may be weighing you down. By taking a step toward outsourcing your payroll, you will be able to focus on areas of your business that require more attention and invest money into other things. Outsourcing payroll is cost-effective and efficient. Hiring full-time payroll personnel is completely unnecessary for small businesses and can cost far too much money.


Employee onboarding is a very effective program that is becoming popular with small businesses around the world. Employee onboarding works by having your employees do their paperwork for you. Having a payroll system in place that facilitates onboarding is a great way to reduce time and costs. Rather than having payroll personnel put them into your system, your prospective employees can do it themselves by simply providing I-9 and W-4 forms and ID. Employee onboarding means they can get to work immediately without a delay while payroll processes their paperwork.

Employee Benefit Integration

Most businesses employ outside agencies to handle employee benefits. You can streamline your payroll process by integrating benefit solutions into your payroll system. This means you can reduce unnecessary costs and means you do not need to employ any outside agencies to handle your benefit systems for you. It also means you will not need to add employee data to multiple systems again and again. You can also integrate deductions to reduce accountancy costs.

Reduce Payroll Frequency

Reducing your payroll frequency can serve as a fantastic way to effectively streamline the entire process. Many businesses pay their employees weekly, bi-monthly, or three times a month. To effectively streamline, reduce your payroll frequency. Rather than paying your employees multiple times a month, pay them once. By paying them once, you will not have to pay for full-time payroll personnel and can hire somebody to come in a few days of every month to sort through all of the paperwork. You also help your employees to save money by doing this, as they will be paid large sums of money and will be less likely to fritter it away between paydays. Reducing your payroll frequency is a brilliant and efficient streamlining process.

Timesheet Entry Delegation

Rather than employing a team of people to manage timesheet delegation, have your employees do it themselves. Your employees can fill out and process their timesheets, and all you will need to do is to approve it yourself or to have a separate agency or entity approve it. This will reduce the cost of employing full-time timesheet staff and ensure your employee’s hours are filled out properly. Many employees, unfortunately, do not get paid properly because payroll staff fails to fill out their timesheets properly; having the employees do it themselves will mean they will be happy and comfortable knowing they are going to be paid properly. You can set up a digital system for them to fill out their timesheets and send it directly to you or whomever you dictate the job too. Timesheet delegation has become a thing many businesses are doing all around the world.

Reduce Payroll Personnel Hours

Another effective measure of reducing the amount of money you spend on your payroll staff is to only employ them when they are required. Many businesses, for some reason, keep their payroll staff in the office every day, which is completely unnecessary. You can also allow other staff to moonlight as payroll for bonuses.

Streamline Your Payroll Process

Now you know a few effective ways to streamline your payroll process. Payroll is an integral part of your business and must run efficiently and effectively. By following this guide, no more will you suffer from sloppy and expensive payroll.