From the initial concept to analyzing the data once the event is over, an event manager has to ensure that every element of an event runs smoothly from start to finish.
But how do event managers stay on top of all their projects and make sure that their team is handling everything efficiently? They use management tools.
From getting inspiration for the décor to communicating effectively with the team, there are tools to help event managers every step of the way.
Here are five of the best online event organization tools that every event manager should use.
1. Pinterest
Pinterest is a great tool to get inspiration and collect and share visual ideas. With thousands of beautiful photographs of event décor organized into topical boards, you can simply search, browse, and get inspired.
You can create a board of your own that you can share with your teammates, and simply pin any ideas that take your fancy so that you can look at them later.
2. Google Drive
Google Drive is not an event planning tool, but it is a great way to collaborate with your team and store all your information in one place, and it has a huge amount of storage space.
You can create, share, and store spreadsheets, documents, presentations, images, and more. Google Drive eliminates the hassle of sending and receiving large files, and it allows document editing in real-time, which makes it easy for team members to collaborate and stay up to date with changes.
3. Slack
Slack is one of the best communication tools for teams – especially if everyone is working remotely. You won’t have to trawl through your inbox for important emails, and team conversations can be organized by project, topic, or team. You can search through your message archive to any message easily.
Slack also has voice and video call features that make it easy to have telephonic or face-to-face communication.
Slack is compatible with Google Drive, so you can share your documents, images, and spreadsheets quickly and easily by dropping them into a text box, and the instant message feature can help reduce those back-and-forth email conversations.
4. Trello
Trello is a great visual project management tool because it uses cards and shared boards that you can organize. Cards can be assigned to team members – making Trello excellent for collaborating.
Cards can be categorized into sections, for instance, “Vendors,” and users can drag and drop cards like “Caterer” or “Florist” into the different categories. Trello boards are an easy way to see the progress of a project at a glance, and the basic plan is free.
5. Magnet
Magnet is a one-stop online tool for event planning. This app allows you to effectively create registration pages, administer registrations, send out invites, sell tickets, promote your event, and manage your payment solutions.
But what if you’re looking for a tool to plan a non-profit event? No problem – Magnet is free to use for free events.
A Magnet is an online tool, so you don’t have to download software. This app also collects valuable data and provides in-depth analytics – so that you can make strategic decisions along the way and plan for future events.
