6 Monitoring And Tracking Tips For Smoother Business Operations

Are you wondering where you’re going wrong in business? Has there been a recent increase in equipment downtime in your company? It’s time you begin to monitor your business processes to identify any underlying issues. This article will show you how to go about tracking. 

Implement the following tracking tricks for the increased efficiency of your organization:

1. Have The Right Tools

There are tools in the market that can easily monitor and track your business operations on your behalf since you can barely observe all processes at once. Visit https://www.jamsscheduler.com/job-scheduling/ to learn more about available monitoring technology. It’s good to note that not all technology available for your industry will suit your business. Therefore, it’s essential to understand what your business needs regarding monitoring, based on objectives set, to choose the right tools. 

Tools are available that can monitor your team’s productivity as they work. They also give you information on hours worked in a day, sites visited, time spent executing tasks, among others.  

The chosen tool should meet all your business needs.

2. Identify What You Want To Monitor

Clearly define what aspects of your business you want to monitor, majorly the main determinants of your output levels. These could be your employees or business processes. 

For the operations, decide if you’re going to do function, technical, or process monitoring. Function monitoring allows you to measure a given procedure against a set standard or target. This way, you’re able to gauge how works are executed. 

Process monitoring is broader than function monitoring since it aims at running a procedure besides functionality. For instance, it will identify any errors in the system and at what exact part of the process the errors are presenting themselves. 

Technical monitoring focuses on how equipment in your company runs. Are there any downtimes? Is the equipment running at a slower pace that’s inefficient? To answer these questions is what technical monitoring aims. 

The aspects that you can monitor from your employees are their productivity levels and efficiency in executing assigned tasks. 

Have clear set objectives for what you aim to get by monitoring your business activities.

3. Monitor Works In Real-Time

The conventional way of tracking activities is by monitoring and analyzing the data at the end of each day. It isn’t an efficient way of monitoring. Technology allows you to watch the whole process from start to finish. It gives room for quality control, where you can identify an error in production and rectify it instantly instead of waiting for the next day or batch. It reduces rework and wastes in your organization. Real-time monitoring also allows for quicker decision-making.

4. Start With The Basic Procedures

It might be tempting to start monitoring all the processes in your company at once. It can be overwhelming, which might make you and your team lose morale or quit even before you start reaping the benefits of tracking.  

Therefore, start by monitoring the basic procedures. They’ll provide a benchmark for future implementation. You also get to learn how to do the tracking first instead of risking your whole business in case of any failure of the monitoring technology. 

Starting gradually also allows your team to learn and adopt the systems. Give the implementation process time since some workers’ learning capabilities differ, especially regarding technology, while others might be reluctant to the change.

5. Set Performance Standards

Performance standards aim at providing a platform against which you’ll measure processes and workers’ performance. It’s advisable to set standards that you can quantify for easier measuring and analysis.   

Write down what’s expected of each worker regarding productivity levels and work execution. The same applies to your business processes. Set the time frame by which a particular task should be done, the number of products to be produced at a given time, and many others.  

Besides focusing only on your processes, set standards that you’ll use to measure the success of your business. At what point will you say that your company’s operations are now running smoothly?

monitoring and tracking tips

6. Document The Process

It’s vital to have the data and analysis acquired from the monitoring be documented for future reference. The data can be helpful when presenting to prospective investors and financial institutions to see how your business is fairing instead of trying to convince them by word of mouth.   

Documentation allows decision-making where a third party not involved in the monitoring procedure is part of the decision-making committee.  

It also allows for easier identification of areas that need improvement based on trends interpreted through the collected data.  

Ensure that the documentation is well detailed and written in an easily understandable manner. It should capture the right and necessary data to help analyze your business processes.

Conclusion

By following the tips given in this article, you’ll be able to see the lacking areas of your business and amend them for better productivity and efficiency. The aim is to have the right technology for the monitoring process to be effective and yield results.

Posted by Dragan Sutevski

Dragan Sutevski is a founder and CEO of Sutevski Consulting, creating business excellence through innovative thinking. Get more from Dragan on Twitter. Contact Dragan