What’s the problem? From my personal experience, the biggest challenge in being more productive is the exercise.
What does exercising mean for you? I mean to take a system that you will adjust for yourself and start implementing things. However, that doesn’t mean you will automatically become a more productive person, that means starting the process of your own improvements.
Yes, you can’t find something that will do these exercises and improvements instead of you. You are in charge of increasing your own productivity.
Here are 10 simple steps that can help you in your own exercise to become more productive today.
1. Before you start working, prepare yourself
Before you begin with the working activities you need to have a good preparation. You need to know what’s the purpose of your work, what you need to do and why you need to do that.
Think about things that can mentally prepare you for the day that follows. You can dedicate a time for your motivational, educational and spiritual preparations.
2. Make a to-do list with 5 to 10 tasks for today
Before you start working you need to go through your tasks list and decide what you will work today.
Don’t make your to-do list more than 5 – 10 tasks. The bigger list will make you ignore it.
3. Group tasks based on context
Different tasks will be in different places and will need different tools. For better organization of yourself, it is good to group your tasks in different contexts.
That means you can group your tasks as tasks you need to do in your office, the tasks that you need to do on the computer, or the tasks that you need to do outside your office.
4. Prioritize your list
Before you start working on your tasks, the good practice is to prioritize them. Because you have a little list, grouped on the context you can easily create priorities for each of the tasks that you have on your to-do list.
5. Make your working environment inspirational
Without inspiration, we can’t be productive. Try to find what inspires you and arrange your working environment to have those inspirational drivers who will inspire you to work on things you must do.
6. Turn off all possible distractions
Distractions are productivity killers. Turn them off when you work on your tasks for today.
7. Start working on a first task
When you already have your to-do list, your working environment is prepared for your best efforts to start doing things you can start with the first task from the list.
If you put that task as the first priority for you today, then start with exactly that task.
8. If a task needs more time to be done to make short breaks
Use short breaks if your task needs more time to be done. I am using Pomodoro technique and a PomodoroPro app on the iPhone to manage that short breaks.
9. Before you finish the first task don’t start second
I know that sometimes we think that we can do two different things simultaneously. However, multitasking can have a negative impact on our productivity.
When you start working on one item from your to-do list, don’t start other without finishing that item.
10. Repeat the process of doing until the last task
Repeat the process of doing things until you come to the last task finished.