Each new day employees get presented with numerous new business apps that are supposed to make them more productive and make their lives easier.
From peer-to-peer video conferencing apps to file-sharing ones, these apps are supposed to help users become more organized, engage better, and be more productive in their craft—and they really do.
However, with so many apps out there to choose from, nowadays, it’s getting increasingly challenging to recognize which tools are the most relevant or valuable to incorporate in your scope of work and ease the life of your employees.
There’s no denying that some software and online tools are essential to your organization. For instance, if you’re working in a traditional B2B market, adopting a robust sales proposal management software to give your employees complete control and insight into the most critical stages of your sales processes is crucial to running your business.
On the other hand, other tools and software may not be so helpful and prove to distract your workers and decrease their productivity levels. For that reason, it’s essential not to throw too much software and tools at a problem without thinking about the inefficiencies that may cause.
To make things easier for you, in this article, we’ll go through the types of software and tools that you should be eager to adopt to boost your overall employee productivity. So, without further ado, here are the top tools and software you should employ to equip your workforce with everything they need.
Related: 7 Amazing Communication Tools You Can Use With Clients
File-Sharing Tools and Software
Most probably, documents are an integral part of your employees’ working day, so first of all, you’ll need to implement software that will help them share and archive company files securely and more efficiently. File sharing software should support various formats, from text documents and images to videos and audio recordings.
Moreover, suppose you’re managing a remote team. In that case, you’ll want to get software that enables the distribution and sharing of documents easily, can make quick comparisons between documents and pinpoint changes, and stores all types of files.
Also, consider employing a proper PDF editor to help your staff turn your company’s documents into professional, secure PDF files that they can easily share with clients and coworkers.
Project Management Software
As you already know, day-to-day business is basically made up of a series of projects to complete. This is particularly true if you’re running a client-facing business and manage things like web development or marketing for other companies.
Therefore, software that can help your employees handle multiple projects easily can prove to be very beneficial to your organization. This type of software will allow your workers to track time, scheduling, communicate comfortably, and manage various documents.
Communication Tools
Businesses that manage to improve and strengthen the communication between their employees are the ones that will enhance their overall efficiency the most. To achieve this within your organization, finding adequate communication apps is essential. These tools will allow your employees to have their conversations in real-time and enable information to get relayed faster.
When choosing communication software, it’s best to go with those that can support multiple communication channels. This will make it convenient for workers to converse via chat, email, phone, or video conferencing, based on their needs. At a minimum, your selected communication software should help teams exchange data and discuss issues in real-time, integrate with existing systems, exchange files in different formats, and keep the sensitive data secure.
Email Management Software
Emails will forever remain the staple of workplaces worldwide and are perhaps the most preferred method of communication by clients to stay in touch with a given company. That fact alone makes it wise to have email management software so that your team can stay afloat amidst loads of inbound emails.
This kind of software is also very beneficial for tracking and responding to email requests and ensuring that no important emails get overlooked. To do that, look for software that can issue email receipts and minimize spam, send out follow-up emails, provide you advanced data via intelligent analysis, and archive emails quickly.
Time Tracking Tools
Last but not least, poor employee productivity often boils down to the lack of good time management. To run a more efficient operation, you might need to employ a first-rate time tracking tool to allow you to measure the time your employees spend on tasks.
This will help eliminate procrastination and ensure that time is never wasted on unimportant tasks. In addition, if you opt to use a sophisticated time tracking tool, you’ll be able to consolidate all finished assignments in a timesheet and keep a record of how much time each particular employee spends to complete a task.
Final Words
Each of the productivity tools we mentioned above can serve your business to enhance the internal operational processes and make your workforce do more in less time. In addition, make sure to follow the latest trends in the industry as we’re nowhere near the final solutions that will derive intelligent solutions for all business needs.
