This is the second part of the series of posts related to business systems. The first part is about how you can implement business systems into your company. In this post I will continue to talk about several benefits for an entrepreneur and his small business when he/she implement a systematic approach in the company.
What are the most important benefits for you and your company if you implement systematic approach in designing and managing your business? With the right business systems, your business can:
1. Your Company Will Meet and Surpass All Customers Expectations
If you use systematic approach, you will have a specific marketing system that will have a subsystem to watch the expectations and satisfaction of your customers. This subsystem will analyze, measure, compare and give you possibilities to make a specific conclusions about what your customers want, and what they simply don’t want but you are doing. In such a way, you will have constant information about things that will need to be improved and what is more important you will know how to improve them in a most proper way.
2. Your Company Will Produce the Same Quality Results Every Time
This state in which you can repetitively produce the same and better results every time can be achieved only with business systems implemented in your company. Imagine what will happen if you don’t have a system that will make the structure of each activity and task for each of your staff members. All your staff members will work differently at each repetition of the task and because of that will also give totally different results. Therefore, business systems should ensure a quality in realisation of all activities each time with same or better quality than previous.
3. You Will Improve Employee’s Performance
Productivity is the work done in certain period of time. If you complete the same job faster, the productivity will be higher. If any business activity is finished faster than last time your employees will become more and more productive. The productivity will also increase your employee’s performances. The goal of the system is to enable proper education and opportunities to all staff members in order to make them able to complete their work more efficiently and effectively.
4. Your Company Will Reduce Costs
If your business activities are not repeated several times only in order to be finished and completed on the most quality way, it will dramatically cut costs due to limited mistakes in your company. All your tasks must be completed with higher possible quality from the first time.
5. Your Company Will Become Organized Business
The one and only thing that can provide the quality in organization of the company is business systems implemented, used and improved on everyday basis. Without adequate systems, it will be much more hard for anyone to be organized, and because of that they will have many difficulties to do their tasks in the way they need to be completed.
6. Your Company Will Solve All Problems on a Consistent Basis
Business systems are designed in such a way that they will bring feedback on a continuous basis. The feedback will send you signals about all possible problems that have occurred and because of that they can be quickly solved. Problem solving process means change for your company, and change is a improvement. So, with business systems in place, you will enable possibilities for continuous improvement of your systems and thus your overall company.
7. Increase Profitability
And of course at the end because of all previous benefits I have mentioned here, you will increase the profitability of your company. By increasing business productivity and performance, reducing costs, satisfying the expectations of customers, delivering the same or better results every time, better internal organization, and continuous problem solving you will simply increase profitability of your company.
So, you need only to spend several hours in the next few weeks to set up a systematic approach in your company. Then, simple follow the rules, or better said working procedures as a results of your newly created business systems and improve as you find possibilities for improvements. The benefits that you will quickly get, are much greater in terms of what you need to invest.