Larger productivity is simply more work done in the same period of time invested in that specific work. One of the strategies that can be used to increase your productivity is to delegate some of your current tasks.
Do you have a chance to see or to work in the organization where everyone delegates to everyone, and everyone works everything, and in the end the results are nothing?
Do you have a chance to see how a task is delegated from a manager to all middle-level managers? In such a situation, no one starts with the work because think that other managers or departments that also have received the task will start to work on the task.
Do you have a chance to see one task to be delegated to the manager or employee even it is not the real job of that person?
What is delegation?
As an organization grows, the tasks and responsibilities become more and more complex, while in the same time the responsibilities among organizational members become less defined. If you don’t take appropriate measures, this growth instead of enjoyment for you as an entrepreneur will lead to chaos and negative consequences as a result of the rapid growth of your company.
One process that can help you in resolving such unwanted situation is delegating as a key to increase effectiveness and efficiency in your organization. With the delegation, all organizational members (managerial and non-managerial staff) will benefit.
Delegation is the process when managers transfer some of their responsibilities for task accomplishments to other persons or organizational members.
Let’s start with the steps of the delegation process.
Step 1: Sort the tasks that can be delegated.
This is the first step in which you must perform analysis for the classification of tasks that can and should be delegated. Certainly, some tasks will remain fully under your control, whether you are a manager or entrepreneur. Important in this step is to identify what can be delegated and should be delegated.
Step 2: Determining who can work on what type of tasks.
In this step, you must simply identify people on who you will rely on appropriate tasks specified in the previous step.
Step 3: Define the task.
Each task before you delegate to someone must be preciously defined. You cannot expect that the task will be successfully implemented if it is unclear or poorly defined task. Such tasks will bring many unknowns to your team members.
So, try to define the task as much as more precise.
Step 4: Transfer the task – delegate the task.
In this step, you simply notify the responsible person for the task that is a subject of the delegation.
Step 5: Monitoring and encouraging.
As a manager, you have a control function and because of that, you must follow the implementation of the delegated tasks. If there is a need for something, your responsibility is to encourage the delegate and provide him with adequate assistance.
Step 6: Evaluation.
The last step in this process is your responsibility to evaluate the implementation of the task that is delegated. How is it done? Should we make some changes to increase productivity in the future?
These are the basic six steps that you will need to implement in the delegation process.